Plan the PA around the site
PA planning starts with the audience area, stage orientation, operating conditions and venue requirements. Coverage goals should be reviewed by qualified audio personnel against the actual site, not copied from another event.
Consider main systems, delay positions where relevant, front fills, control positions and sightlines. Document assumptions and identify what requires site measurement or specialist modelling.
Build the input and monitor picture
Input lists should show source, channel, microphone or connection category, stand or placement need, patch destination and responsible team. Monitor plans should distinguish stage positions, mixes and artist-specific requirements.
- Separate confirmed inputs from rider queries.
- Identify shared microphones and changeover risks.
- Record spare and replacement arrangements.
- Keep current stage plots with the input list.
Control signal flow
A simple signal-flow drawing helps production, audio and stage teams understand the route from source to system. Include control positions, stage boxes or interfaces, communications and any approved recording or broadcast connection.
Use consistent labels. Match documentation to actual patching only after qualified technical checks. Avoid making assumptions about equipment compatibility.
Schedule soundchecks and changeovers
Soundcheck time depends on the programme, artist requirements, shared equipment and access. Place soundchecks in the master schedule and protect the handover between line check, artist check and doors.
Changeovers should identify what stays, what moves, who owns each action and when the stage is released. A short changeover sheet is more useful than a long unprioritised equipment list.
Weather and communications
Weather can affect microphones, consoles, cases, stage access and the willingness of crews to work. Follow the venue and supplier procedures for protection and pause decisions. Do not improvise modifications to electrical or safety systems.
Provide a reliable communication method between audio, stage management, production and artist teams. Record escalation routes before the first soundcheck.
What to prepare and check
- Site-aware PA coverage brief.
- Input list, stage plots and monitor plan.
- Signal-flow drawing and patch documentation.
- Soundcheck and changeover schedule.
- Communication contacts and escalation process.
- Weather response and equipment protection plan.
All technical work should follow manufacturer instructions, venue procedures and qualified personnel. General planning guidance is not a substitute for site-specific audio engineering.